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             Wilfried Martens Scholarship 2020-2021: Rules of Procedure


1 Requirements
1. 1General
Applications are accepted from students of all provinces and regions of Armenia, Azerbaijan, Belarus, Georgia, Moldova, Ukraine, Albania, Bosnia and Herzegovina, North Macedonia, Montenegro, Serbia and Kosovo.

1.2 Academic requirements
Students holding the following categories of academic degrees can be accepted:
-Master of (Science in) (International) Political Sciences
-Master of (Arts in) European Studies
-Master of (Science in) Sociology
-Master of (Science in) Public Administration
-Master in Social and Military Sciences
-Master of Laws
-Master of (Science in) Economics
-Master of (Arts in) Modern History
-Another university degree after at least 4 years of study in the fields of Political Science, Sociology, Law, Economics or Contemporary European History (3 year Bachelors + 1 year Masters or 4 year Bachelors of 240 ECTS credits).
An applicant with a degree in other fields than the ones mentioned above can be considered eligible either on the ground of a professional experience in policy analysis or policy implementation or based on a complementary study in a relevant field e.g. a degree of European Studies, Business Administration, after an initial diploma in Engineering, in Sciences or in Philology.
The diploma should be obtained‘cum laude’ (‘honours’/’distinction’/upper second class/3,5 GPA).

1.3 Language requirements
All applicants whose native language is not English are required to provide evidence of proficiency in the English language by submitting the results of an internationally recognized language proficiency test:
-TOEFL (Test of English as a Foreign Language), for which the minimum total score required is 600 pt. (for paper based test); minimum 250 pt. (for the computer-based test); or minimum 100 pt.  (for the internet-based test).
-The IELTS administered test (International English Language Testing System), for which the minimum score required is band 7.0-7.5.
For applicants whose undergraduate or previous studies have been completely in English (for at least four years), copies of transcripts and diplomas can act as proof of English proficiency.

1.4 Aptitude
Applicants should have a solid background regarding institutional developments and political processes in their home country and on the European or international level. They should also demonstrate an open mind to diversity. Admission decisions are based upon evaluation of a complete application file including a motivation letter.

2 Procedure
Given that applicants need to comply with these admission criteria, they have to complete the KU Leuven application process in order to be admitted and registered at the university. As far as the admission of international students is concerned, the following steps can be identified:

1.Applications have to be submitted online through the website of the KU Leuven Admissions Office. The file consists primarily of the application form and other relevant documents to be uploaded onto the online application file:
-PDF scans of the original university diploma(s)
-PDF scans of the original transcripts of academic records. If these documents are not in English, Dutch, French, or German, please arrange for these documents to be translated by a registered translator. These documents must also be certified by the educational institution that issues them or by a national authority. 
-An official explanation of the grading system used in the academic institution(s) where the student pursued his/her graduate studies;
-Proof of proficiency in English (i.e. TOEFL or IELTS);
-Motivation letter, clearly indicating that the applicant is applying for the Wilfried Martens Scholarship (and the reasons why) (+/- 2 pages);
-Scan of passport/ID.
2.All applications require an application processing fee of 75€ (excluding any possible bank transfer fees). The application fee can be paid via bank transfer. Students who did not receive the scholarship will be invited to request a refund of the application processing fee of 75€ from the Wilfried Martens Scholarship. The Jury of the Wilfried Martens Scholarship will decide upon each request individually.
3.Formal review of the application documents by the KU Leuven Admissions Office (verification of the authenticity of transcripts, certificates and English tests, etc.)
4.Electronic transmission of the application to the Faculty of Social Sciences (Mrs. Sylvia Tutenel). 
5.Selection process by the MEPP Steering Committee (Faculty of Social Sciences) that assesses the eligibility of the applicant on the basis of the application file of the candidate and evaluates whether the candidate is qualified to enter the MEPP programme, based on its own findings and the evaluation by the KU Leuven Admissions Office.
6.Selection process for the Scholarship by the Jury. All eligible applicants will be evaluated based on the application file and the findings of the Steering Committee. The Jury will make the final decision regarding the scholarship based on an intake interview (through conference call) with the applicants. 
7.The secretary will inform the applicants about the decision of the jury.
8.The secretary informs the KU Leuven Admissions Office about the final decision of the MEPP Steering Committee regarding the applications and the decision about the scholarship by the jury.
9.Notification of the applicant by the KU Leuven Admissions Office. As soon as the decision is entered in the system, the student will see the status of the application changed into 'Admitted' or 'Rejected’. The decision is further confirmed via e-mail.
10.A letter of admission will be sent to the admitted student via email (PDF-version) in due time.
11.Upon arrival in Leuven students will have to show all obtained original post-secondary diplomas at the KU Leuven Admissions Office. Afterwards, they can proceed to the Registrar’s Office to confirm the registration and obtain a student card.

3 Jury 
3.1 The jury will consist of:
Three jury members on behalf of the KU Leuven: prof. Bart Kerremans (chair), prof. Marleen Brans and prof. Steven Van Hecke
One jury member on behalf of Mrs. Miet Smet-Martens: Mrs. Miet Smet-Martens
One jury member on behalf of the European People’s Party: Mr. Tobias Billström
A secretary of the jury appointed by the KU Leuven: Mrs. Sylvia Tutenel
3.2 The jury’s decision is final and cannot be appealed against. 
3.3 The jury will take its decision by majority. 
The secretary of the jury does not have a vote
In case of a parity of votes the President (or officer in the chair) has a casting vote.

4 Finances
4.1 The Scholarship (€11135) will include:
Monthly paid living expenses: 750€ per month = €7500 
Tuition Fee: the tuition fee for the students of the Wilfried Martens Scholarship is €3500
Affiliation with a Belgian Health Insurance Company: €120
Third Party Liability insurance: non-EEA students have to subscribe upon registration to the third-party liability insurance for private life and pay ±€15.
4.2 The allowances for living expenses will be granted once a month from September 2020 until June 2021 as long as the student is enrolled in the Master of European Politics and Policies.

5 Final Provisions
5.1 Only applicants that meet all the application requirements and receive a positive advice from the Steering Committee of the MEPP programme will be deemed eligible for the scholarship.
5.2 After the selection process for the Scholarship, the Jury will make up a reserve list of eligible candidates according to the ranking that is provided by the Jury.
5.3 The chair of the jury will decide on cases not covered by these regulations.
5.4 The chair will report on the proceedings and the decision of the jury to the Wilfried Martens Fund Management Committee.

6 More information
Before applying please read carefully the Scholarship’s rules of procedure at the Fund’s webpage.
or additional information, please contact Mrs. Sylvia Tutenel.